The Academy of Pediatric Integrative Medicine (APIM) is a mission-driven medical education company dedicated to advancing children’s health. Our portfolio includes a national physician Fellowship and a Scholar certificate program designed to train and empower licensed healthcare professionals committed to improving pediatric care.

Position Overview

We are seeking a highly organized, detail-oriented Administrative Coordinator to support the day-to-day operations of our educational programs. This is a fully remote role ideal for a proactive, reliable professional who thrives in a fast-paced, collaborative environment. The Administrative Coordinator will play a key role in ensuring smooth program execution, providing physician faculty and learner support, and maintaining operational excellence across multiple initiatives.

Key Responsibilities

• Coordinate logistics for virtual educational programs, including scheduling sessions, managing calendars, and organizing resources for distribution to students and faculty
• Support the administration of the Fellowship and certificate programs, including tracking participation, progress, and maintaining records
• Monitor inboxes, triage inquiries, and respond to students and faculty in a timely, professional manner
• Draft and send student communications, including email announcements, reminders, and program updates
• Create and manage student surveys, forms, and data collection tools using Google Suite
• Facilitate Zoom sessions, including setup, troubleshooting, and participant support
• Maintain and organize project templates and workflows using ClickUp
• Draft, edit, and proofread professional communications and program materials
• Collaborate with internal team members to ensure timelines and deliverables are met
• Identify opportunities to improve processes and enhance operational efficiency

Qualifications

• Bachelor’s degree in business, public administration, communications, or a related field
• 2+ years of experience in an administrative, operations, or program coordination role
• Exceptional organizational skills and strong attention to detail
• Proven ability to manage multiple priorities and high-volume tasks simultaneously
• Experience with ClickUp (or similar project management tools)
• Proficiency in Google Workspace (Docs, Sheets, Forms, Calendar, Drive)
• Experience coordinating Zoom meetings and virtual events
• Excellent written communication skills, especially in professional email communication
• Strong scheduling and time management skills
• Highly reliable, responsive, and accountable
• Self-starter with the ability to work independently in a remote environment
• Collaborative mindset and team-oriented approach

Preferred Qualifications

• Experience in healthcare, medical education, or academic program administration
• Familiarity with learning management systems (LMS)
• Experience supporting Fellowship or professional training programs
• Excellent communicator

What We Offer

• Fully remote work environment
• Opportunity to contribute to meaningful work that improves children’s health
• Collaborative and mission-driven team culture
• Competitive compensation based on experience

Job Type: Part-time, 10 hours per week

Pay: $30/ hour 

Work Location: Remote, must reside in the United States

How to Apply

Please submit your resume and a brief cover letter outlining your interest in the role and relevant experience. Please note that applications without a cover letter will not be considered.

At the Academy of Pediatric Integrative Medicine (APIM), we are committed to creating an inclusive environment that values and respects the diverse backgrounds, experiences, and perspectives of all individuals. We welcome applicants from all walks of life and strongly encourage those from traditionally underrepresented communities to apply. Our goal is to foster a culture of equity, collaboration, and belonging across all aspects of our work.